How to Collaborate On Your Next Construction Project Successfully

As construction projects are turning out to be more and more complicated, effective collaboration is increasingly becoming an important factor in finishing projects on time and within budget while giving a quality product to the client. Good collaboration leads to numerous benefits such as time & cost savings, innovation, decreased errors, added value for the client, and unwanted rework.

Accomplishing good collaboration needs meticulous planning, coordination, and buy-in form all parties engaged in the project. Listed below are a few tips for effectively collaborating on your next construction project.

Start early:

Collaboration must start in the early planning phases of a project. Bringing in the major players on a project, architect, engineers, general contractors and owner can lead to better design and decision making.

It is critical to depend on the knowledge and expertise base of the whole project team which can upshot in true improvement in approaching the project. A well-organized team will lead to improved project performance and decrease risks for all engaged.

Communication:

Good communication play a pivotal role when it comes to successful project collaboration. On a construction project it is critical to determine a chain of command for communication. These are usually explained in the contract documents and generally need the owner and general contractor to communicate with one another through the architect. The architect is accountable for communicating with its consultants and the general contractor is liable for communicating info to the suppliers and subcontractors. The manager of a project is usually the primary point of contact for the general contractor.

Instituting a clear communication that includes identifying points of contact with contact information for key team members is crucial to assuring that information is getting to the right people in a timely manner. If there is a breakdown in communication, collaboration will definitely fail.

Integrated software solutions:

In construction, technology has had a dramatic impact in enhancing communication and enabling stronger collaboration over the last few years. Everything from tablets and smartphones to Building Information Modeling and cloud-based project collaboration software has made it simpler to tackle construction projects.

Collaboration is important to productively move a project from estimating to the field. Integrated software solutions can be a main asset if you want drive consistency and enable collaboration. When your team members have access to the same info in real-time, it speeds up the process and makes conversations more fruitful. For more information email us at senthilkumar@klitech.in or call us at 9940668885 .

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Frequently Asked Questions About Construction Document Management System

If you are reading this post, then possibilities are your construction document management system needs an overhaul. Gone are the days when paper, pen, and a filing cabinet could keep your documentation safe, organized, and easily accessible. In an ever-changing world, construction document management is quickly evolving. Most corporations today are using document management software to get the job done.

Why construction firm have a strong need for document management system?

All businesses need to track, organize, share, and manage their important documents – but because of the nature of construction work a secure, cloud-based document management software is especially important for construction documents. Since construction project implementation consist of complicated project management & shareholder collaboration, construction firms have an especially strong need for a robust document management software.

Why employ software to store construction documents?

Construction projects need association with several shareholders, managing communications across teams, and assuring everybody is working off of current up-to-date construction documents such as drawings. Change of orders, and RFIs. In the construction industry, it’s important to have project documents organized into a single source of truth. This assures that the whole construction crew has the complete & up-to-date info they require in order to accomplish the job properly.

What benefits expected from a robust document management system?

• Enhanced collaboration: By storing construction documents in a cloud-based, digital platform, you are allowed to easily provide stakeholders and team members with the appropriate level of access & visibility.
• Save time & decrease managerial load: When you’ve a single source of truth for accessing project info, everybody can get the info they require with lesser emails, phone calls, and disruptions.
• Cost savings: With a digital document storage solution by your side, you can decrease paper, printing, and managerial expenses related with manual processes.
  

What are some of the features to look for in a document management system?

• Unrestricted storage – You must be able to save all your important project documents in place, for a single source of truth. Choose a system with no restriction on storage to ensure you don’t need to pick and choose.
• In the cloud – With a cloud-based document management system, you can access project documents like drawings, change orders, financial info such as budgets & costs, submittals , and more from anywhere, even from the field on mobile gadgets such as tablets and smartphones.
• Unlimited Users: With robust permission & access control ensure everybody on the project team, including vendors, subcontractors, and other external shareholders have the info they require.

Give ISETIA a try if you are looking for fully integrated project management and document management functionality in one platform. Call KL iTech Solutions for more info! You can mail us at senthilkumar@klitech.in .

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How Cloud Help With Collaboration in the Construction Industry

Earlier, the construction industry used to encounter many challenges while sending files back and forth through emails. However, with the evolution of technology, cloud computing came as a saviour that sorted construction industry problems. With cloud, it’s now feasible to access back-office info & a reporting functionality from anywhere on job site or off job site.

Collaboration in construction industry:

Cloud-based collaboration in the construction industry is an excellent way to eradicate the nuisance between the field and back office, suppliers and contractors, stakeholders, and everybody engaged in between.

Here is how cloud can enable collaboration in the construction industry:

Streamlined project collaboration & scheduling:

Each project demands different schedules & completion appraisal. There’re different ways to keep an eye on the project’s progress manually. For some projects, tasks include regularly sending out the calendar to the team members while other needs coordinating with them and setting up a meeting every day to accomplish the objective.

Thus, it becomes tough to have real-time access to the project schedule.

Collaboration becomes more effortless with the cloud. The shareholders, both internal & external to the company, can access the schedule if only one master calendar is set up. The team members can update their new events. This lets them set a priority for themselves what deadline to meet first.

Thus, the cloud enables collaboration between the contractors and stakeholders, lines up the project with right schedule, and manages the suitable coordination among the team.

File storage & sharing:

The best thing about cloud-based construction collaboration software is the ease of accessibility of files. There might be numerous shareholders with whom you wish to share the project’s update. Sending data files via emails and then taking the changes forward within the email can be a time-taking endeavour.

Cloud eradicates the accessibility concern. The contractors and stakeholders can view the same file at the same time. With this, multiple users of the project can access the file anytime & anywhere across the globe, and even limit the access to only a few selected staff. This allows them to keep the data handy every time.

Eases communication with the off-site teams:

Communication can be a difficult task with the off site team members. This is a pretty common issue in the construction industry when supervising the work at diverse sites. Having all the info at one place that is easily accessible by the off-site & on-site teams help ineradicating cross-communication risks. For more information visit our website or email us at senthilkumar@klitech.in .

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What Are the Benefits Of A Reliable Document Management System In Construction

Bidding documents, scopes of work, contractor agreements, bill of quantities: These are just some of the documents needed for any construction project – and that is prior to any actual building starts. Keeping an eye on all these paperwork, noting changes, and communicating updates to the correct people can quickly go out of control without right document management. Therefore figuring out a good construction document management system is really critical.

What are the advantages of construction document management?

A reliable document management system in construction provide shareholders these major benefits:

Institute a single source of truth:

Working together as a team needs a constant stream of communication. When you make decisions as straightforward as approving a purchase requisition or contractor engagement, you require instant access to dependable info like status & pricing. In brief, you & your crew require a single source of truth that everybody can rely on.

The bestdocument and project management software like ISETIA provide a central, easy-to-access repository for all the documents that are important to a project. This centralization is critical to proficient collaboration, reducing errors, preventing replica documents, and more.

Improves communication between and among departments and shareholders:

Besides creating an integrated storage space for important documents, good document management can enhance the communication quality between and among departments and internal and external shareholders, including contractors & subcontractors, project managers, accounting, and job site workers.

Helps control & decrease spend:

Cost overrun is a major problem with enterprise projects, with 3 out of ten projects surpassing their original budgets. One effective way to conquer cost overrun is with a well-organized document management process. Your company gains when everybody works from the same set of plans and knows when charges are done.

For instance, a general contractor who has the most up-to-date set of blueprints, timelines, and scopes of work knows what to prioritize and when. Moreover, he’ll know which changes to execute and which to ignore. Having this knowledge in-hand means the general contractor can concentrate on the appropriate task at the appropriate time, all of which keeps costs down.

In building your document management system, you’ve several options. Since the integrity of your system will depend on the software you select, ensure to choose one that’ll be solid enough to take care of your needs.

As you look for the Best Document and Project Management Software for your construction project, look for a software that:

• Creates centralized access to information
• Generate notifications & track updates automatically, which improves team’s competence in implementing commonplace tasks.
• Enhances collaboration & communication within and among teams, especially through the cloud when working remotely or in the field.
• Integrate with existing digital processes to support workflows like change requests, issue reporting or progress measurement.
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Project Program Portfolio Management Software You Can Consider

Project Program Portfolio Management Software combines system of technologies, processes, and methods to plan, develop, and implement project with higher competence and less error than conventional approaches to project management. Project Program Portfolio Management Software are integrated tools to analyse & collectively handle present or future projects based on several important characteristics.

Success relies on your organization’s capability to respond fast to market & consumer demands, adapting through ambiguity. Being a PMO, you’re in a key position to guide your company to shift priorities and make sure that delivery results align with strategic plans. The role of the PMO is changing, and project portfolio management requires to evolve to more modern approaches that support the hybrid reality.

Listed below are some of the best Project Program Portfolio Management Software you can consider to modernize your portfolio management approaches for hybrid ways of working.

Celoxis:

The advanced features of Celoxis address the real-world complications of managing projects across organizations and functions; it thrives at planning, delegation, collaboration, tracking, and reporting with great agility and user-friendliness. It lets the user maximize the user’s project and portfolio management software investment. The software provides top features like advanced scheduling, project tracking, resource management, financial management, project portfolio management, risk management, collaboration, etc.

Portfolio for Jira:

Portfolio for Jira is an agile portfolio management tool built for Jira, and it allows an organization to plan and predict a practical roadmap, make data-informed decisions when the unforeseen occurs, and keep everybody in the know. Portfolio for Jira can be employed to predict release dates so that an organization can optimize their team’s schedule in real-time, and it also can be employed to manage resources, to scrutinise multiple scenarios, to track business objectives, and to report on status and progress.

ISETIA:

ISETIA is an out-of-the-box project program portfolio management software (3P) that allows management of the scope of the project based on WBS and classic giant charts is integrated with innovative ISETIA board features directly.Now you can manage your 3P with 24/7 online role based access in the Cloud and project based dashboards. All ISETIA modules are perfectly correlated with 3P Management engine creating unique energy of perfection.feel free to get in touch with KL iTech Solutions on +91 99406-68885! You can visit our business profile for more information

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Why Construction Project Managers Need To Use Construction-Specific Tools

Finishing homework at school was always an accomplishment. Be it an hour before school began or a day before the holidays ended. Accomplishing a construction project is an accomplishment on its own.

Construction managers, architects, or contractors are passionate people who work relentlessly to bring aspiring plans to reality and contribute to society in their own way.

However, construction project management is a tough task. Managing a crew of so many people is a massive job. Construction managers need to keep their ears and eyes open while being on their feet all day long to handle the crowd.

Taking all this into account, we present below a few powerful tips that can aid each construction manager out there to stay on top of their projects.

Select construction-specific tools:

It’s no secret that the construction industry is hooked to WhatsApp and Excel. Unfortunately, they are not enough to manage a construction project. And the reason is simple. They cannot connect the planning to the updates that you acquire from the site.

The consequence? Project managers end up having no discernibility of what is taking place on the field and quickly come up against burdensome decision making and excess admin workload. This is why it’s so very important to find the right tools for their projects.

By depending on a construction-specific tool like ISETIA, project managers can acquire a shareable on-site live view of the project and stay on track with each team’s progress at every state. This will save both time and money on the long run.

Employ a single source of truth:

Another big issue for several construction managers across the globe has to do with the amount of time they’ve to spend on gathering all the info they require from more than one sources & stakeholders.

This is again inseparably associated to the use of tools that aren’t made for the industry and cannot connect and interact with each other in a single data source.

Using a single source of truth, for example ISETIA, in your projects can drastically decrease admin burden and provide you the overview you required in order to make knowledgeable decisions faster and converse with your teams in a smooth manner.

By now, you have a good idea of how you can handle your construction projects in a successful way so that you can deliver sooner & cheaper without compromising quality. Using construction management software like ISETIA you can segment your various communication workflows while maintaining full visibility over your multiple tasks and projects.

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5 Features & Capabilities That A Top PMIS Must Have

Looking for a PMIS (Project Management Information System) can be overwhelming. Here in this post we’ll help you navigate the process of what to seek in a quality PMIS.

A PMIS is an information system that consist of the techniques and tools employed to collect, integrate, and distribute the yields of project management processes. It’s employed to support each aspect of the project from instigating through closing, and can encompass both manual & automated systems.

Requirements for choosing a project management information system will differ relying upon a company’s operational needs. Most PMIS differ in design, scope and given features, but it’s critical when selecting a PMIS system that it at least possess the following 5 features & capabilities:

Planning and scheduling:

A project management information system should be capable of planning and computing the project’s schedule and its important path whether via built-in scheduling functionality or via built-in integration to a scheduling application. A PMIS should be competent of creating or importing a project’s specific schedule, as well as defining the scope baseline.

Budget and estimating:

Most effective Project Management Information Systems are competent of associating project outlay with individual tasks or items to produce more precise budget estimates. A project management information system needs to combine project cost estimating, projecting, cost data and schedule information in order to determine exact project progress and performance.

Resource and Procurement Management:

It’s critical for a Project Management Information Systems to have functionality to handle the total procurement process since resources & procured items are a large part of a project’s cost and primary budget.

Progress reporting:

Built-in project progress reporting is vital for saving project manager time, while offering them the essential tools to make and send reports customized to the different audiences. A project management information system will have the ability to make and share reports of collected and analysed data.

Data and system integration:

It’s essential for effective PMIS to bring all project data together to eradicate data silos. A project management information system needs to be able to integrate with other applications or software systems. This system integration allows for accessing info from diverse projects for multi-project investigation and bridging gaps between systems and applications needed to have all project info in one place.

ISETIA is one of the most Effective Project Management Information Systems out there with all the features needed for successful project management. If you want to give this PMIS a try, feel free to get in touch with KL iTech Solutions on +91 99406-68885! You can visit our business profile for more information

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Why Your Company Needs Business Process Management Software

As more organizations invest in BPM tools to automate business actions, business process management software functionality improves. Companies now integrate management tools in every part of their operations because it’s so easy to do so.

The best thing about BPM is its capability to merge info. The management team can gain perceptibility into each business movement to observe its performance. Personnel can have quick access to the info they require and team up with others to finish tasks. Constant process modeling to tweak workflows and fulfil organization goals will help a company accomplish operational efficacy.

Let’s discuss some of the wonderful benefits of business process management software:

Process management software improve efficacy:

Sadly, businesses execute so many inefficient & time-consuming processes. Since these activities are disordered & outmoded, they don’t help fulfil company’s objectives. Companies waste money on labour costs because too many workers utilize manual processes to finish tasks. This reduces efficiency & hurts the bottom line.

An effective business process management tool can unite processes and eradicate manual efforts. Companies can make use of their talent and manpower for more important tasks. It is much easier to collaborate because different units can quickly converse with each other. Moreover, modeling tools help the leadership team see which areas of operations are incompetent. They can reorganize every business process and lessen obstructions to improve operational efficacy.

Enhance collaboration through a BPM platform:

Most companies have innumerable tasks & activities to finish every day. When multiple processes run at a time, team members have to collaborate. The digital transformation carries on to transform the way business is run. It is no longer possible to utilize manual process and expect optimum collaboration in the workplace.

The best business process management tool lets team members across business units to send documents, files and messages. It assures that every user has access to the most up-to-date and accurate data. If one team makes an update in the supply chain, the next team will instantly see it. Individuals don’t need to leave their desks to tell their colleagues that a project is finished. Everybody has access to the same info on one automated management solution.

If you are looking for a fully adaptable and customizable business process management software, do give ISETIA a try. Managing business process with ISETIA is an absolute adventure.This software covers all necessary tools for management, collaboration, editing and circulation of documents in an exceptional visualized manner. For more info on ISETIA, feel free to call KL iTech Solutions on +91 99406-68885!

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Top 3 Project Management Tools For Different Type of Industry

Project management software helps teams, project managers, and individual contributors accomplish tasks, organize client requirements, and manage budget, time, and scope constraints.

Organizations that make use of the right project management software benefit by delivering projects that offer the anticipated outcomes within cost & one time.

Project management tools are escalating their functions and crossing boundaries with their amalgamation of features, further obscuring the user’s selection process. Here we have prepared a list of the best project management software for different sorts of industry & business needs to help you in this critical selection process.

Wrike:

Wrike is a highly acknowledged work management system employed by 2.3 million professionals that allows teams to plan & track projects, collaborate in real-time, and automate reports. Wrike’s 100 percent scalable features encompass Gantt charts. Personalized dashboards, Kanban boards, and custom request forms. The users can create 360 degree visibility with budget management, time tracking, and project portfolio analysis. Wrike’s enterprise-level security features keep your data protected all the time.

Buildertrend:

Buildertrend is an award winning project management software for contractors, and home builders. This construction software is an all-in-one solution, as it boasts everything you require in one construction app. The software gives construction managers and teams with real-time, 24/7 access to project requirements. You can update schedules, send change orders, share pictures from any device, anywhere.

ISETIA:

If you are looking for a fully integrated project management & document management functionality in one platform, then look no further than ISETIA. Managing documents with ISETIA – project program portfolio management software is such a thrill as it covers all the essential tools for management, collaboration, editing and circulation of documents in a remarkable visualized manner.

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Top 4 Document Management Systems In 2021

Document management system or DMS is a system employed to create, store, manage, and track electronic documents & images of paper based documents via software. DMS began as a means to convert paper documents into digital documents. Therefore, DMS is sometimes referred to as an electronic filing cabinet.

A document management system can have an immense impact on the way your business operates. It provides you more time to concentrate on the pressing areas of your business as it makes capturing, digitizing, and tagging documents fast and simple. A food document management system gives you useful benefits alongside automated document managements, such as improved security, collaboration, and automated regulatory compliance.

Listed below are the top 4 document management system available in 2021:

DocuWare:

Founded in 1988, DocuWare is a leading document management system which is available in sixteen languages and employed by major organizations such as Sony and IKEA. DocuWare gives digital document management & automated workflow solutions. It’s ideal for companies of any size and across all major industries, from retail and manufacturing to healthcare and government.

Dropbox Business:

Dropbox is a cloud-based file storage & collaboration software engineered for the modern workspace to decrease busywork so that you can concentrate on the things that matter. Dropbox Business aids your organization grow without limits while you maintain absolute control over critical company data & user activity. Dropbox Business is best suited for collaboration across a team of users.

eFileCabinet:

eFileCabinet gives businesses with workflow automation, intelligent organization, secure file-sharing, and eSignature requests, all on one platform. The software is perfect for document management of businesses of all size across industries, including, construction, manufacturing, real estate, and healthcare.

ISETIA:

If you are looking for the best document and project management software in one single platform, it has to be ISETIA. KL iTech Solutions is the authorized distributors of ISETIA, providing an integrated project management & document management functionality in a single platform. The software is fully adaptable & can be customized as per your project requirements. ISETIA covers all necessary tools for management, collaboration, editing and circulation of documents in a remarkable visualized manner. It lets you move from copy & paste, folder & subfolder standard to multidimensional transparent and multifunctional world of technology.

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